PRIVACY POLICY

The Edge Event Group Ltd

Last updated: February 2026

1. Introduction

This Privacy Policy explains how The Edge Event Group Ltd collects, uses and protects your personal data when you use www.theedgeevent.com, purchase tickets, apply for sponsorship, exhibit, speak at our events or otherwise interact with us.

By using our website or purchasing from us, you confirm that you are aged 18 years or over.

The Edge Event Group Ltd is the data controller and is responsible for your personal data (referred to as “we”, “us” or “our”).

2. Contact Details

The Edge Event Group Ltd
Company Number: 16990255
Registered Office:
167–169 Great Portland Street
5th Floor
London
W1W 5PF

Email: hello@theedgeevent.com

It is important that the personal data we hold about you is accurate and up to date. Please notify us of any changes.

3. What Personal Data We Collect

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may collect and process the following categories of data:

Identity Data

Name, title, company name.

Contact Data

Billing address, email address, telephone number.

Transaction Data

Details about payments, ticket purchases, sponsorship packages, exhibitor space, speaker or panel fees.

Payments are processed via secure third-party providers including Stripe and PayPal. We do not store full card details.

Communication Data

Emails, messages, enquiry submissions, social media messages and other communications sent to us.

Technical Data

IP address, browser type, device data, time zone setting, page views, navigation paths and similar information collected via cookies and analytics tools.

Marketing Data

Preferences in receiving marketing from us and communication preferences.

4. How We Collect Your Data

We collect personal data:

  • Directly from you when you complete forms, purchase tickets or contact us

  • Automatically via cookies and analytics technologies

  • From third-party service providers such as payment processors

  • From advertising platforms (if you engage with our ads)

For more information about cookies, please see our Cookie Policy.

5. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

Contract

Where processing is necessary to perform a contract with you (for example, supplying event tickets or sponsorship packages).

Legitimate Interests

Where processing is necessary for our legitimate business interests, including:

  • Operating and improving our website

  • Growing our business

  • Managing events

  • Maintaining records

  • Preventing fraud

Consent

Where you have given consent to receive marketing communications or to allow non-essential cookies.

You may withdraw consent at any time.

Legal Obligation

Where we are required to process personal data to comply with the law.

6. Marketing Communications

You will receive marketing communications from us if:

  • You have requested information from us

  • You have purchased from us

  • You have opted in to receive marketing

You may opt out at any time by:

Opting out of marketing does not affect transactional communications relating to purchases.

We do not sell your personal data to third parties.

7. Disclosure of Your Data

We may share your personal data with:

  • IT and website hosting providers (including Systeme.io)

  • Payment processors (Stripe and PayPal)

  • Professional advisers (lawyers, accountants, insurers)

  • Event venues (where necessary for event management)

  • Government or regulatory bodies where legally required

All third parties are required to respect the security of your data and process it lawfully.

8. International Transfers

Some of our service providers may be located outside the United Kingdom.

Where personal data is transferred internationally, we ensure appropriate safeguards are in place, such as:

  • UK-approved adequacy regulations

  • Standard contractual clauses

  • Recognised international data protection frameworks

9. Data Security

We have appropriate security measures in place to prevent personal data from being:

  • Lost

  • Misused

  • Accessed without authorisation

  • Altered or disclosed unlawfully

Access to personal data is limited to those with a legitimate business need.

10. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including:

  • Legal and regulatory requirements

  • Accounting and tax obligations

For tax purposes, we are required to retain certain customer records for six years.

We may anonymise data for statistical or research purposes.

11. Your Legal Rights

Under UK data protection law, you have the right to:

  • Request access to your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Request restriction of processing

  • Object to processing

  • Request transfer of your data

  • Withdraw consent (where applicable)

To exercise any of these rights, email hello@theedgeevent.com.

You have the right to complain to the Information Commissioner’s Office (ICO):

https://www.ico.org.uk

We would appreciate the opportunity to resolve concerns first.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices. We encourage you to read their privacy policies.

13. Cookies

We use cookies to operate and improve our website. For full details, please see our Cookie Policy.

14. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.